A FlutterFly product · Venue management

BanquetPro

The system a busy venue runs on: bookings, vendors and stock in one place, so a clash is caught on Tuesday, not on the day.

7
modules, one record
4
roles, each its own view
0
double bookings
Book a free demoRead the story
Chapter 01The problem

A venue on a wedding Saturday.

Running a venue means juggling clients, vendors, halls and stock, usually all at once. The team is good at their jobs. Their tools just make them find out about problems too late.

Saturday, 7:02 am

A venue manager wakes up to two weddings, a corporate lunch, and a phone that won’t stop.

Saturday · 07:0214 unread
Caterer

final count for tonight??

Decorator

which hall is the haldi in

Client · Sharma wedding

can we add 30 more guests 🙏

Sound vendor

quote attached, pls confirm by 10

Front desk

someone called about the 24th

Where everything lives

Bookings live in a register. Vendor quotes live in a chat group. The chair count lives in someone’s head.

Booking register

24 · Sharma · Hall A24 · Corp lunch · Hall A?25 · Mehta · Lawn

Vendors group · 312 messages

quote: ₹48k, finalpdf attached (2)
chairs: 250? 220?? ask Ramesh

11:00 am

Two events need 320 chairs between them. The venue has 250. Everyone finds out at the same time.

Saturday 24 · chairs in stock

250

Sharma wedding · Hall A200

Corporate lunch · Lawn120

320 needed. 250 exist. Found at 11:00 on the day.

The real problem

Nobody did anything wrong. The information just never met.

Registerknew the booking
Chat groupknew the vendor
Rameshknew the chairs

Nobody knew all three.

BanquetPro

One place for bookings, vendors and stock, so the clash gets caught on Tuesday, not on the day.

BanquetProSat 24
Sharma weddingHall A · 7pm · 230 guests
Confirmed
Corporate lunchLawn · 1pm · 120 guests
Confirmed

Chairs350 / 380 reserved

Flagged on Tuesday · 130 extra hired in time
Chapter 02Research

What venue teams told us.

We sat with owners, managers and floor staff, and mapped every step from the first enquiry to the last vendor payment.

01

The information never meets

Bookings, vendor quotes and stock each lived somewhere different: a register, a chat thread, someone’s memory.

So One shared record of every event, visible to the whole team.

02

Clashes are found too late

Clashes over a hall or a stack of chairs usually surfaced on the day, when they were hardest to fix.

So The system catches a clash the moment it’s booked.

03

Everyone needs a different slice

Owners want the money, managers want the week, floor staff want today’s tasks. One screen for all of them overwhelms everyone.

So Role-based access, shaped around each job.

04

The work happens on the move

Managers walk the halls, take calls and check with vendors. They’re rarely at a desk.

So Every core flow works on a phone.

Chapter 03How it works

Three ideas, try each one.

The goal was never more features. It was moving every surprise earlier in the week.

Idea 01

The calendar is the home screen

Dashboards full of charts look impressive in a pitch. On a busy morning, managers just need to know what’s happening, where, and whether anything collides.

  • A KPI dashboard as the landing page
  • A long list of bookings
  • A month calendar that flags clashes

Venue work is shaped by dates and halls. The calendar matches how managers already think, and a clash shows up as a red outline the moment it’s booked.

MarchTap a day
Sharma weddingHall A
Corporate lunchHall A · clash!

The red outline on the 24th: a clash, visible weeks before the day.

Idea 02

Compare quotes side by side

Vendor quotes arrive as PDFs and chat messages. Comparing them means scrolling, guessing, and usually picking the cheapest.

  • Keep quotes in chat, log the final one
  • Auto-pick the lowest price
  • One view: price, rating, response time

The right vendor depends on the event. A side-by-side view keeps the decision with the manager, and approving updates the booking and the ledger together.

Caterer A₹48,000 · ★ 4.6 · replies in 2h
Caterer B₹42,000 · ★ 4.1 · replies in 9h
Caterer C₹51,000 · ★ 4.9 · replies in 1h

Cheapest isn’t always best. Sort by what matters for this event.

Idea 03

Stock that reserves itself

Stock was counted by hand, so nobody knew what was free on a given day until someone went and looked.

  • A separate inventory spreadsheet
  • Manual reservation per event
  • Bookings reserve stock and warn on a shortfall

The guest count is already in the booking, so BanquetPro works out what’s needed. A shortfall shows up while there’s still time to hire more.

New booking · Sat 24 · Hall A

100 guests

Chairs that day225 / 250

■ Lunch: 120■ This booking: 105

All good. Chairs reserved automatically.

Drag the guest count past about 120 and watch the warning arrive early.

Chapter 04Roles

Four roles, one sidebar.

Owners, managers, floor staff and accounts each see only what their job needs. Pick a role to see its BanquetPro.

Managers run the week: bookings, leads, quotes, tasks and the team. 5 of 7 modules.

ModuleAdminManagerStaffAccounts
Bookings●●●●
Leads●●··
Quotations●●·●
Tasks●●●·
Staff●●··
Ledger●··●
Master data●···

BanquetPro

Signed in as Manager

  • Bookings
  • Leads
  • Quotations
  • Tasks
  • Staff
  • Ledger—
  • Master data—
Chapter 05Inside BanquetPro

Every booking, room and rupee in one place.

The full lifecycle from enquiry to completion, on a calendar that prevents conflicts across every hall and lawn.

  • Automatic conflict prevention
  • Quotations with approvals
  • Revenue summary at a glance
BanquetPro · Bookings + calendar
BanquetPro booking dashboard with revenue summary and calendar

Included

7 modules

Bookings, leads, quotations, tasks, staff, ledger and master data.

Included

4 roles

Each with its own sidebar and permissions.

Included

Desktop + phone

Every core flow works on the move.

Included

GST invoices

Quotations, advances and invoices that match the books.

Nobody did anything wrong. The information just never met. Good software makes it meet early.

[ Pricing ]

Lifetime licences

Pay once for the licence, plus a small yearly maintenance fee.

Starter

Small venues

€1,790

Lifetime licence
+ €100/year maintenance

  • 5 staff users
  • 10 rooms
  • 3 event spaces
  • Complete event management
  • Payment tracking & GST
  • Property management
  • Full customization rights
Book a demo
Most popular

Professional

Growing venues

€3,490

Lifetime licence
+ €100/year maintenance

  • 15 staff users
  • 25 rooms
  • 10 event spaces
  • Property management
  • Everything in Starter
  • Full customization rights
Book a demo

Enterprise

Large properties

€5,990

Lifetime licence
+ €100/year maintenance

  • Unlimited users
  • Unlimited rooms
  • Unlimited properties
  • 24/7 priority support
  • Everything in Professional
  • Full customization rights
Book a demo

No per-booking fees and no paid add-ons: lead scoring, rooms, GST invoicing and the mobile app are included in every plan.

[ Free demo ]

See it with your venue.

A 30-minute walkthrough on your own halls, rooms and booking calendar. We call you within 24 hours.

  • Your own halls and roomsWe set the demo up with your venue’s spaces, not a sample hotel.
  • A live clash checkBook two events into one hall and watch BanquetPro catch it.
  • A price for your sizeThe right plan for how many spaces and staff you have.
Rather chat? Message us on WhatsApp
Book a free demoTakes a minute
Event spaces optional
Best time to call optional

No spam. We only call about your demo.

[ Questions ]

Asked often.

Every hall, lawn and room shares one booking calendar. The moment a date is booked it shows as unavailable everywhere, so a second booking for the same space and time cannot be made.

Yes. Rooms, housekeeping, check-in and front desk sit next to event bookings, so a wedding party’s rooms are reserved and prepared from the same screen as the banquet.

Yes. Screens are built mobile-first for staff on the floor and stay in sync in real time with the desktop view.

Yes. Advances, balances and vendor payments are tracked, and GST-compliant invoices and receipts are generated as PDFs.

About two weeks. In week one we import your data, set up your spaces and rooms and train your team; in week two you run real bookings with our support team alongside.

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